New Employee Notification Requirements for New Jersey Employers Regarding Gender Inequality and Bias

by John W. Kaveney

Effective January 6, 2014, all New Jersey employers with at least 50 employees (whether working within or outside of New Jersey) must begin complying with the State’s new gender equity notice requirements.  The purpose of the notice is to notify employees of their rights to be free from gender inequality or bias under the New Jersey Law Against Discrimination, Title VII of the Civil Rights Act of 1964 and the Equal Pay Act of 1963.  Employers who reasonably believe that Spanish is the first language of a significant number of its workforce also will be required to post and distribute the notice in Spanish.

New Jersey employers with at least 50 employees must do the following:

  •  Beginning January 6, 2014, conspicuously post the notice in place(s) accessible to all employees in each workplace.
  • No later than February 5, 2014, provide all employees hired on or before January 6, 2014 with a written copy of the notice, along with a form acknowledgment that the employee has received, read and understands the notice.
  • Provide each employee hired after January 6, 2014 with a written copy of the notice at the time of the employee’s hiring, along with a form acknowledgment that the employee has received, read and understands the notice.
  • Beginning January 6, 2014, annually provide each employee with a written copy of the notice on or before December 31 of each year, along with a form acknowledgment that the employee has received, read and understands the notice.
  • Beginning January 6, 2014, provide each employee with a written copy of the notice upon that employee’s first request, along with a form acknowledgment that the employee has received, read and understands the notice.

Employers with an internet or intranet site for exclusive use by its employees, and to which all employees have access, may satisfy the January 6th posting requirement by posting the notice on that site.

Employers may satisfy the “written copy” requirements by any of the following methods:  (a) e-mail delivery; (b) delivering a printed copy; or (c) through an internet or intranet site for exclusive use by its employees, and to which all employees have access, if the employer provides notice to all employees of the posting.

The notice is available for download from the New Jersey Department of Labor and Workforce Development’s website at the following link:  Click Here